Owner-operators
Run the business without living in 14 browser tabs. Get back your evenings.
Built for wedding venue operators
Wedding venue booking software built for busy venue operators.
From the first inquiry through the last dance — manage leads, holds, contracts, payments, and event-day details in one organized system.
100+
Event types supported
20→400
Guests per event
2 weeks
From kickoff to live
1 system
Inquiry through event day
The problem
Spreadsheets, sticky notes, and four different inboxes.
Most wedding venues run a real business on tools that weren't built for it. Things slip — inquiries go cold, dates get double-booked, deposits go uncollected, and every event day starts with a scramble.
One system
From inquiry to event day, organized.
Booking workflow
01Inquiry
→02Tour
→03Proposal
→04Contract
→05Deposit
→06Plan
→07Event Day
Platform
Everything your venue needs in one place.
Lead management
Capture inquiries from anywhere and respond before they go cold.
Learn more about Lead management
Booking calendar
Track available, held, and booked dates without double-bookings.
Learn more about Booking calendar
Proposals & contracts
Send venue contracts and collect signatures in one flow.
Learn more about Proposals & contracts
Payments & invoicing
Deposits, schedules, and reminders — built for venue payment plans.
Learn more about Payments & invoicing
Client portal
Couples sign, pay, and submit event details in one place.
Learn more about Client portal
Event operations
BEOs, timelines, vendor lists, and day-of execution.
Learn more about Event operations
Automations
Follow-ups, reminders, and handoffs that run themselves.
Learn more about Automations
Reporting
Pipeline, revenue, and lead-source insights for owners.
Learn more about Reporting
Built for the workflow
Calendar
Never lose a date — or double-book one.
Every inquiry, hold, and confirmed booking on a single calendar your whole team can see. Holds expire, conflicts flag, and confirmed dates lock automatically.
- Held vs booked vs available at a glance
- Multi-space and multi-property views
- Setup, teardown, and turnover buffers built in
October 2025
BookedHeldOpen
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
Payments
Deposits and balances, on schedule.
Custom payment schedules per booking, automatic reminders, and reconciled records so the owner doesn't have to chase a single check.
- Custom deposit + installment plans
- Automatic late reminders
- Owner-friendly revenue reporting
Payment schedule
Next 60 days
Smith / Patel — May 18
Paid
$2,500
Nguyen wedding — Jun 7
Scheduled
$1,800
Garza wedding — Jun 21
Overdue
$1,200
Lopez / Chen — Jul 12
Paid
$3,000
Client portal
The couple's home base — not yours.
Couples sign contracts, pay invoices, submit timelines, and review BEOs from one branded portal. Your coordinators stop digging through email.
- Branded to your venue
- Tasks and due dates the couple actually sees
- Shared with planners and vendors
Smith / Patel — Client Portal
Wedding · May 18, 2026
Task 1
Contract signed
Task 2
Deposit paid
Task 3
Tasting booked
Task 4
Floor plan due
Who it's for
Built around the way venues actually work.
Venue managers
A single source of truth for the team — inquiries, contracts, payments, and event-day details.
Sales coordinators
Capture every lead, follow up on time, and convert more tours into booked dates.
Implementation
You'll be live in two weeks.
01
Kickoff
We map your booking workflow, payment schedules, and contract templates.
02
Import & configure
We migrate inquiries, bookings, and calendars from your existing tools.
03
Go live
Your team is trained, the client portal is branded, and your first new inquiry routes in.
Common questions
Questions venue operators ask.
See GatheringBook in your venue's workflow
Book a 30-minute walkthrough or request pricing tailored to your venue size.