Guide
The wedding venue booking workflow from inquiry to wedding day.
A reference workflow you can compare your own process against. Built from how well-run venues actually convert and execute.
Booking workflow
01Inquiry
→02Tour
→03Proposal
→04Contract
→05Deposit
→06Plan
→07Event Day
- 01Inquiry
Capture from web form, partner referral, or email — same record, same place.
- 02Qualify
Quick fit-check on date, headcount, budget before scheduling a tour.
- 03Tour
Schedule on the calendar; reminders and tour notes attached to the lead.
- 04Proposal
Pricing and package, branded to your venue, sent same day as the tour.
- 05Contract
Templates with merge fields, e-signed by both parties.
- 06Deposit
Online deposit collected the moment the contract is signed.
- 07Plan
Couples submit details through the portal; coordinators build BEO and timeline.
- 08Final payment
Auto-reminder 30 days out; reconciled the moment it lands.
- 09Event day
BEO, timeline, vendor list, and floor plan in one place — for the whole team.
See GatheringBook in your venue's workflow
Book a 30-minute walkthrough or request pricing tailored to your venue size.
