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GatheringBook
Guide

The wedding venue booking workflow from inquiry to wedding day.

A reference workflow you can compare your own process against. Built from how well-run venues actually convert and execute.
Booking workflow
01Inquiry
02Tour
03Proposal
04Contract
05Deposit
06Plan
07Event Day
  1. 01
    Inquiry

    Capture from web form, partner referral, or email — same record, same place.

  2. 02
    Qualify

    Quick fit-check on date, headcount, budget before scheduling a tour.

  3. 03
    Tour

    Schedule on the calendar; reminders and tour notes attached to the lead.

  4. 04
    Proposal

    Pricing and package, branded to your venue, sent same day as the tour.

  5. 05
    Contract

    Templates with merge fields, e-signed by both parties.

  6. 06
    Deposit

    Online deposit collected the moment the contract is signed.

  7. 07
    Plan

    Couples submit details through the portal; coordinators build BEO and timeline.

  8. 08
    Final payment

    Auto-reminder 30 days out; reconciled the moment it lands.

  9. 09
    Event day

    BEO, timeline, vendor list, and floor plan in one place — for the whole team.

See GatheringBook in your venue's workflow

Book a 30-minute walkthrough or request pricing tailored to your venue size.